This article outlines the Enrollment Verification and award payment process for schools.
Once school is in session in the fall, ACE will reach out to complete Enrollment Verification (ie confirmation that students awarded scholarships at your school are enrolled, or not). This occurs through a shared report sent from ACE through FACTS called "Enrollment Status S1". In this report, you will review all students with an award amount greater than $0. You will then mark each student accordingly if they are enrolled YES or NO and save in FACTS. If a student is not enrolled, we ask that you include the reason if you are aware. Note, that if you do not save the report, it will show as incomplete.
Here are a few additional steps that can help;
- You'll want to click on the drop-down box called "Open Column"
- You will then want to select each option except for Student ID, Student Name, and Grade.
- As you select all other options you will see them populate to the side to be able to edit.
- Once you are finished select "Stop Editing" which will be next to where you selected the columns.
Please note, there are a few additional fields we are asking for on this enrollment verification.
Those fields are:
- School Enrolled Date
- IEP/Exceptionality Type
- School Tuition Amount
- School Fees Amount
- Family Tuition Responsibility
Please complete these fields for each awarded student as well. If the student is not enrolled you do not have to fill this data out for them.
Once this process is complete for all schools within your state/market, ACE will send one payment of 50% for all the awarded enrolled scholars for the first semester directly to your school via ACH direct deposit, if that information is provided to ACE. If not, it will come as a physical check to the mailing address we have on file. If you need to update your ACH information, please reach out to ACE directly. ACH direct deposit is preferred by ACE whenever possible.
This same process will then repeat during the second semester, with a report sent from ACE through FACTS titled "Enrollment Status S2", completion of Enrollment Verification, and 50% of all awarded funds sent for the second semester.
Please see the video here for an in-depth instructional video: https://acescholarships.zendesk.com/hc/en-us/articles/7876920034203
Instructions are also attached below.
*Please Note: This is not the process for ACE LA.